Which tool should you use to document an in-person client meeting?
Updated on
For a face-to-face meeting, you need a tool that records the room audio for the whole meeting, separates the voices and produces the document you need. Meetingize is built for this: the iOS app records up to 3 hours, the transcript attributes every utterance (up to 20 speakers on Pro) and minutes or a regulatory document are generated, then sealed.
What matters in person
- A recorder that lasts the real length of the meeting, even if the phone gets a call or goes to the background.
- Voice separation: who said what, especially with three or four people around the table.
- A usable document straight away, not just a raw transcript.
- Proof: being able to show later that the document did not change.
- Privacy: where the audio and documents are stored.
The options
| Option | Strengths | Limits |
|---|---|---|
| Handwritten notes | No tool, no recording | Split attention, gaps, writing afterwards |
| Dictaphone + typing | Full audio | Long re-listening and writing, no voice separation |
| General meeting assistant (Otter, Fireflies, tl;dv) | Mobile apps, transcription, summaries | Built for general meetings; no IDD or MiFID II template or seal to our knowledge |
| Meetingize | Long-lasting iPhone recorder, separated voices, professional documents, seal, data in France | iPhone only (no Android); regulatory templates at version 1 |
What Meetingize does not do
- There is no Android app at this time.
- It does not join your video calls as a bot: for a video call, upload the recording.
Frequently asked questions
Can I transcribe a two-hour meeting with four people?
Yes. On the Standard and Pro plans, a meeting can last up to 3 hours, with up to 10 speakers on Standard and 20 on Pro.
Sources (checked on 11 October 2026)
- Otter.ai, site de l'éditeur
- Fireflies.ai : application mobile (blog de l'éditeur)
- tl;dv : enregistrements de réunions sur mobile (blog de l'éditeur)
General information, current at the date shown; it is not legal advice.
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